1) Outcomes first: scope, options & budget
Define must-haves vs nice-to-haves, alternates (A/B materials), and a realistic contingency (10–15%). Set the finish level and tolerate minor patch & paint during off-hours if it avoids downtime.
2) Permits, code & inspections
Confirm building, electrical, plumbing and fire requirements early. Plan for inspections within the nightly work window. If the structure predates modern code, review accessibility upgrades that may be triggered.
3) Phasing & temporary circulation
Break the job into small, controllable zones. Provide barricades and clear wayfinding. Keep two means of egress open and maintain ADA routes at all times. Identify “swing space” for staff or inventory.
4) Dust, odor & noise control
- Zip walls or rigid barriers with sealed seams.
- Negative air with HEPA where cutting or demo occurs.
- Low-VOC adhesives/paints; quiet tools near residences after midnight.
- Walk-off mats and daily wipe-downs to stop spread into public areas.
5) Life safety during construction
Coordinate with the AHJ on hot work, sprinkler/drain downs and fire watch if needed. Protect alarms during dusty work and restore the system before opening. Mark any level changes and cover cables with ramps.
6) Material logistics & waste
Stage near rear access or dock. Time deliveries for off-hours. Use wheeled bins and a small interior holding area to avoid blocking aisles. Plan dumpster swaps by window to prevent morning conflicts.
7) Communication cadence
Pick a single decision maker. Send nightly photos, progress notes and next-day plans. For customer-facing sites, post friendly signs (“Pardon our upgrade”) and maintain a clean perimeter every morning.
8) Quality, punch & turnover
Walk each phase before demobilizing. Track punch items to zero, label shutoffs, and hand off O&M manuals. Schedule a 30-day check for settling cracks or door adjustments.
9) Cost control without compromise
Value-engineer where it won’t be seen (substrates, fasteners), keep visible finishes per spec, and document changes with a simple approval path to avoid surprises.